Terms and Conditions
Accountancy, Tax, and Payroll Terms and Conditions. For Quickbooks Training T & C see here.
Terms and conditions, Letter of Engagement.
1. The terms and conditions as set out on this page shall govern the agreement between us. No other terms and conditions shall apply to this contract unless we have agreed special terms and conditions in writing signed by both parties.
Parties to this agreement.
2. The parties to this agreement are “The Client” which means any person, firm Company unincorporated association or other body at whose request or on whose behalf “The Provider” undertakes to provide services and “The Provider” which means MKBS Ltd trading as M.A.Smith & Co. or as “The Mobile Accountant”
Responsibilities of the Provider.
3. We shall compile Accounts, VAT Returns, Wages and PAYE, Training, Business advice and other General Business Administration based on the accounting records maintained by you and the information and explanations given by you to us. If instructed by you we shall prepare draft annual reports. We shall plan our work on the basis that no report is required by statute or regulation for the year unless you inform us to the contrary.
4. Our work as the compilers of the annual accounts will not be an audit of the accounts in accordance with Auditing Standards. Consequently our work will not provide assurance that the accounting records are free from material misstatement, whether caused by fraud, other regularities or error.
5. We shall report that in accordance with your instructions and in order to assist you to fulfil your responsibilities, we have complied, without carrying out an audit, the accounts from the accounting records of the company and from the information and explanations supplied to us.
6. As part of our normal procedures we may request you to provide a written confirmation of any information or explanations give to us orally during the course of our work.
7. We may if instructed prepare payroll services and furnish you with monthly payslips and amounts payable to the Inland Revenue. We would also calculate Statutory Sick Pay and Statutory Maternity Pay from the information supplied by yourself. We would also prepare PAYE year end returns.
8. All information prepared by us would be subject to current legislation and based upon our understanding of your business and of current legislation. All information prepared would be based upon information and explanations supplied to us, and you must ensure all information is checked for correctness within seven days of receipt by you. We may if instructed prepare VAT Returns and book-keeping on a manual or computerised basis for your business. We will do our utmost to ensure all work is carried out to the highest possible standard however no liability is accepted for any errors and omissions that may occur from time to time.
Responsibilities of the Client.
9. As Directors or principals of the business, you are responsible for ensuring that the company maintains proper accounting records and for preparing accounts which give a true and fair view and which in the case of a limited company have been prepared in accordance with the Companies act 2006 and any subsequent acts.
10. You are responsible for ensuring that, to the best of your knowledge and belief, financial information whether used by the company or for the accounts is reliable.
11.You are responsible for determining whether, in respect of the year, the company meets the conditions for the exemption from the audit of the accounts set out in section 249A of the Act, and for determining whether, in respect of the year, the exemption is not available for any of the reasons set out in section 249B.
12.You are personally responsible for ensuring that the activities of the business are conducted honestly and that its assets are safeguarded, and for establishing arrangements designed to deter fraudulent or other dishonest conduct and to detect any that occurs.
13.You are responsible for ensuring that the company complies with any laws and regulations applicable to its activities, and for establishing arrangements designed to prevent any non-compliance with the laws and regulations and to detect any that may occur.
14.You have undertaken to make available to us, as and when required , all the company’s accounting records and related , financial information, including minutes of management and shareholders’ meetings necessary for the compilation of the accounts. You will make full disclosure to us of all relevant information.
15. You agree to indemnify us, our principals and staff against any misrepresentation intentional or unintentional supplied to us orally or in writing in connection with this agreement.
Time
16. Time shall not be of the essence in this agreement unless specifically agreed in writing and signed by both parties.
Fees
17. Our fees will be calculated on the basis of the time spent on your affairs by the principals and our staff and on the levels of skill and responsibility involved. We may have already given you an estimate of the fee for the current year. If while we are preparing the accounts we find that it the fee is likely to be higher than estimated we will contact you as soon as possible to advise you of the new estimate.
18.Our fees are payable in full on presentation of invoice, less any standing order or payments received or amounts paid on account. Should payment not be received within 30 days of issue of any Invoice by the Provider. The Provider may impose a surcharge equivalent to the rate of 2% per month of the amount unpaid. Should the client be a Limited Company then the Directors of the said limited company agree to settle the providers invoice in full personally should the Company be placed in Receivership or Liquidation or fail to settle any invoice within 90 days of date of issue.
19. Our fees may include costs paid out on behalf of the client and expenses incurred in relation to the client, including but not limited to Mileage costs, Telephone, Mobile, Email, Stationery and postage, computer software and other computer related expenses. The Client agrees to settle these costs and expenses on the same basis as the providers fees. All Fees subject to the addition of VAT at the current rate where applicable.
20.All goods supplied remain the property of the Provider until payment is received in full.
21.All Monthly Management Accounting and Payroll services are subject to three calendar months notice from the client to the provider on cancellation or else will be subject to 3 months charge in lieu of such notice
Agreement of Terms
22. Once it has been agreed, whether in writing, verbally or simply by the continued relationship between the parties after the issue of these terms. These terms shall remain in force until replaced.
Confidentiality 23 We are fully registered under the Data Protection Act as a Computer Bureau and User and therefore all information is subject to the provisions of the act.
Law 24 The construction validity and performance of these conditions shall be governed in all respects by English Law and the parties agree to the exclusive jurisdiction of the English Courts.
Insurance
Our professional indemnity insurance details are: Policy No: IFA-07-2390
IGI Insurance Company Limited, Trafalgar Risk Management Ltd, The Lloyds Building, 12 Leadenhall Street, London EC3V 1LP
Martyn A Smith A.F.A
Incorporated Financial Accountant
The Mobile Accountant Ltd
Grand Avenue
HOVE, BN3 2LF
Email: msmith@mkbs.co.uk
Web site : themobileaccountant.co.uk
1. The terms and conditions as set out on this page shall govern the agreement between us. No other terms and conditions shall apply to this contract unless we have agreed special terms and conditions in writing signed by both parties.
Parties to this agreement.
2. The parties to this agreement are “The Client” which means any person, firm Company unincorporated association or other body at whose request or on whose behalf “The Provider” undertakes to provide services and “The Provider” which means MKBS Ltd trading as M.A.Smith & Co. or as “The Mobile Accountant”
Responsibilities of the Provider.
3. We shall compile Accounts, VAT Returns, Wages and PAYE, Training, Business advice and other General Business Administration based on the accounting records maintained by you and the information and explanations given by you to us. If instructed by you we shall prepare draft annual reports. We shall plan our work on the basis that no report is required by statute or regulation for the year unless you inform us to the contrary.
4. Our work as the compilers of the annual accounts will not be an audit of the accounts in accordance with Auditing Standards. Consequently our work will not provide assurance that the accounting records are free from material misstatement, whether caused by fraud, other regularities or error.
5. We shall report that in accordance with your instructions and in order to assist you to fulfil your responsibilities, we have complied, without carrying out an audit, the accounts from the accounting records of the company and from the information and explanations supplied to us.
6. As part of our normal procedures we may request you to provide a written confirmation of any information or explanations give to us orally during the course of our work.
7. We may if instructed prepare payroll services and furnish you with monthly payslips and amounts payable to the Inland Revenue. We would also calculate Statutory Sick Pay and Statutory Maternity Pay from the information supplied by yourself. We would also prepare PAYE year end returns.
8. All information prepared by us would be subject to current legislation and based upon our understanding of your business and of current legislation. All information prepared would be based upon information and explanations supplied to us, and you must ensure all information is checked for correctness within seven days of receipt by you. We may if instructed prepare VAT Returns and book-keeping on a manual or computerised basis for your business. We will do our utmost to ensure all work is carried out to the highest possible standard however no liability is accepted for any errors and omissions that may occur from time to time.
Responsibilities of the Client.
9. As Directors or principals of the business, you are responsible for ensuring that the company maintains proper accounting records and for preparing accounts which give a true and fair view and which in the case of a limited company have been prepared in accordance with the Companies act 2006 and any subsequent acts.
10. You are responsible for ensuring that, to the best of your knowledge and belief, financial information whether used by the company or for the accounts is reliable.
11.You are responsible for determining whether, in respect of the year, the company meets the conditions for the exemption from the audit of the accounts set out in section 249A of the Act, and for determining whether, in respect of the year, the exemption is not available for any of the reasons set out in section 249B.
12.You are personally responsible for ensuring that the activities of the business are conducted honestly and that its assets are safeguarded, and for establishing arrangements designed to deter fraudulent or other dishonest conduct and to detect any that occurs.
13.You are responsible for ensuring that the company complies with any laws and regulations applicable to its activities, and for establishing arrangements designed to prevent any non-compliance with the laws and regulations and to detect any that may occur.
14.You have undertaken to make available to us, as and when required , all the company’s accounting records and related , financial information, including minutes of management and shareholders’ meetings necessary for the compilation of the accounts. You will make full disclosure to us of all relevant information.
15. You agree to indemnify us, our principals and staff against any misrepresentation intentional or unintentional supplied to us orally or in writing in connection with this agreement.
Time
16. Time shall not be of the essence in this agreement unless specifically agreed in writing and signed by both parties.
Fees
17. Our fees will be calculated on the basis of the time spent on your affairs by the principals and our staff and on the levels of skill and responsibility involved. We may have already given you an estimate of the fee for the current year. If while we are preparing the accounts we find that it the fee is likely to be higher than estimated we will contact you as soon as possible to advise you of the new estimate.
18.Our fees are payable in full on presentation of invoice, less any standing order or payments received or amounts paid on account. Should payment not be received within 30 days of issue of any Invoice by the Provider. The Provider may impose a surcharge equivalent to the rate of 2% per month of the amount unpaid. Should the client be a Limited Company then the Directors of the said limited company agree to settle the providers invoice in full personally should the Company be placed in Receivership or Liquidation or fail to settle any invoice within 90 days of date of issue.
19. Our fees may include costs paid out on behalf of the client and expenses incurred in relation to the client, including but not limited to Mileage costs, Telephone, Mobile, Email, Stationery and postage, computer software and other computer related expenses. The Client agrees to settle these costs and expenses on the same basis as the providers fees. All Fees subject to the addition of VAT at the current rate where applicable.
20.All goods supplied remain the property of the Provider until payment is received in full.
21.All Monthly Management Accounting and Payroll services are subject to three calendar months notice from the client to the provider on cancellation or else will be subject to 3 months charge in lieu of such notice
Agreement of Terms
22. Once it has been agreed, whether in writing, verbally or simply by the continued relationship between the parties after the issue of these terms. These terms shall remain in force until replaced.
Confidentiality 23 We are fully registered under the Data Protection Act as a Computer Bureau and User and therefore all information is subject to the provisions of the act.
Law 24 The construction validity and performance of these conditions shall be governed in all respects by English Law and the parties agree to the exclusive jurisdiction of the English Courts.
Insurance
Our professional indemnity insurance details are: Policy No: IFA-07-2390
IGI Insurance Company Limited, Trafalgar Risk Management Ltd, The Lloyds Building, 12 Leadenhall Street, London EC3V 1LP
Martyn A Smith A.F.A
Incorporated Financial Accountant
The Mobile Accountant Ltd
Grand Avenue
HOVE, BN3 2LF
Email: msmith@mkbs.co.uk
Web site : themobileaccountant.co.uk
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